Signing documents with a Document Signing certificate

Using Document Signing certificates is easy - they work directly in the software in which you create documents. For example, you can sign in Adobe PDF, Microsoft Office, OpenOffice, or LibreOffice.

Using the Document Signing certificate

Once the certificate order has been completed, you will receive a token from DigiCert and start using it. In the office program, where you create the document, find the digital signature dialog and confirm it. You can immediately send the newly signed document to the recipient and he will know who he comes from and has not been changed since he was signed.

This help covers signing in programs (click to jump to the section):

Signing in Adobe Readeru

Open the document to be signed in Adobe Reader (you do not need a paid version for digital signing). In the right toolbar click More tools and open the Certificates menu in a complete overview.

Click on More tools
Click on More tools.
And choose Certificates
And choose Certificates.
You will then see the signing bar above the document and click Digital Sign to invoke the signing dialog.

Signing in Adobe Reader
In signing bar click on Sign.

The cursor changes to a cross to select the area to display the signature field. Select the region where you want the signature to appear. After you release the selection, select the desired certificate in the dialog box, confirm the signature preview, and finally ask to save the newly signed document.

Signing in Adobe Reader
Select the signature location area.

After selecting the area, you will be prompted to select a certificate for signing.

Signing in Adobe Reader
Choose the right certificate.

Before confirming the signature, you will see a preview of how it will be displayed using the selected signature certificate.

Signing in Adobe Reader
You will see a signature preview before signing.

Your document is now signed, which every reader or recipient of the document will see when it is opened in the top bar of Adobe Reader (details are in the Signatures panel in the left bar, see the following sections).

Signing in Adobe Reader
Signed document with trusted signature.

Signing in Word

Open the document to be signed in Microsoft Word. Click the left File menu in the top bar and the Info dialog box appears select Lock Document.

More options will appear, including Add a Digital Signature

Signing in Word
Adding a Digital Signature.

Select this option and a signature confirmation dialog appears. If your signature certificate is not selected, click Change and select the correct certificate for the signature. After confirming the dialog, a signature will be inserted into the file and you will be prompted to save it. You can add additional information as a note.

Signing in Word
Confirm signature before signing.
Signing in Word
Choosing a certificate for signature if there are more than one in the system.

Once signed, the document is marked as final; any change in the document cancels its digital signature (will be removed from the document).

Signing in Word
Signed document in Word.

Signing in Open/LibreOffice

Open the document to be signed in Writer. Click the File menu and click Electronic Signatures.

The Electronic Signatures window appears. It is empty, so click Sign Document. This will bring up the signature certificate selection dialog.

Signing in Open/LibreOffice
Adding the signature.

Select the certificate you want to use for the signature and you will return to the Electronic Signatures overview. The document is now signed by the certificate you see in the window.

Signing in Open/LibreOffice
Confirm signature before signing.
Signing in Open/LibreOffice
Choosing a certificate for signature if there are more than one in the system.

You can close the dialog, the document is signed; any change in the document cancels its digital signature (will be removed from the document).

Signing in Open/LibreOffice
Signed document in LibreOffice.

What a signed document and an embedded signature look like

In the pictures below you can see a practical example of signing an office document.

Signature in Adobe Reader
Signature in Adobe Reader.
 
Signature in Word
Signature in Word.